Our Process
How We Work
AI-powered intelligence combined with expert human judgment to build sustainable funding strategy for your school.
Grant Intelligence
Monthly Crew Reports with vetted, scored opportunities.
Application Drafting
AI-powered first drafts, expert-reviewed before submission.
Entitlement Recovery
Federal program audit to claim what you're owed.
Compliance & Reporting
Ongoing support for awarded grants and renewals.
Service 01
The Crew Report
Every month, your school receives a curated portfolio of 5-10 grant opportunities, each evaluated and scored for fit, competitiveness, and strategic value.
- —Pre-vetted opportunities matched to your profile
- —Eligibility scoring and strategic guidance
- —Deadline calendars and compliance checks
- —Quarterly funding strategy review
Sample Report Preview
Title I Targeted Assistance Grant
92%Deadline: June 15, 2026 · Est: $75K-$150K
Spencer Foundation - Research Grants
78%Deadline: March 1, 2027 · Est: $50K-$100K
Walton Family Foundation - K-12
85%Deadline: Rolling · Est: $100K-$250K
Process
AI-Powered First Draft
Comprehensive draft tailored to funder priorities and your school profile.
Expert Review
Our team reviews for accuracy, compliance, and compelling storytelling.
Your Refinement
You review and incorporate your school's specific details and vision.
Final Submission
Everything complete, formatted correctly, and ready to submit.
Service 02
Application Drafting
Grant writing is time-consuming. We accelerate the process with AI-powered first drafts reviewed by our team, so your school can focus on what it does best.
Each application is tailored to the specific funder's priorities and your school's unique mission and strengths.
Service 03
Entitlement Recovery
Federal law guarantees private schools access to certain Title I, E-Rate, IDEA, and other entitlements. Most schools don't claim them.
Our entitlement audit identifies which federal programs your school qualifies for and provides a step-by-step claiming plan.
Common Entitlements We Recover
- —Title I Equitable Services
- —E-Rate Discounts (telecommunications)
- —IDEA Entitlements (special education)
- —Title II Professional Development
- —National School Lunch Program benefits
Federal Entitlements Landscape
Compliance audit completed within 7-10 days
Grant Compliance
Ensure all awarded grants are managed in compliance with funder requirements and federal regulations.
Reporting & Renewals
Support for required reporting, renewal applications, and year-end reconciliation.
Audit Preparation
Grant accounting support and documentation to streamline your annual audit process.
Service 04
Compliance & Reporting
Winning a grant is just the beginning. Every award comes with compliance requirements, reporting deadlines, and financial tracking obligations.
We work alongside your finance and operations team to ensure smooth administration of all awarded grants.
Your Journey
Partnership Timeline
Month 1
Application & Discovery
You apply, we conduct a discovery call, and we perform a comprehensive entitlement audit.
Month 1
Entitlement Audit Delivered
Findings on your federal entitlements with a roadmap for claiming them.
Month 2
Your First Crew Report
5-10 curated grant opportunities with strategic guidance and scoring.
Month 2+
Ongoing Partnership
Monthly reports, application drafting, compliance guidance, and strategy.
Year 1+
Results & Renewal
Winning grants, recovering entitlements, building sustainable funding advantage.
Ready to Build Funding Advantage?
Apply for a partnership with GrantCrew. Our team will review your application within 48 hours.